Chances are you’ve heard the acronym, SMART as it relates to goal setting, right? Just in case you haven’t SMART is an acronym for: Specific, Measurable, Attainable, Realistic, Timely. This concept works great for setting your goals and it’s a great way to get you organized too.
We could always use a little boost in being more efficient, right?
So, let’s dive in and see how you can be SMART with your time management.
Your time management system must be able to record each task and have enough room to add necessary details. So, those small, freebie calendars that you get from businesses don’t have enough space to be specific about your tasks and what’s needed to accomplish them.
Suggestion: Invest in a planner or even a notebook where you can write down tasks and notes you collect throughout the day. I use a 9″ x 7″ notebook and have a page for each day. It’s small enough to carry around and I can make notes on one side and keep track of my To-Dos on the other.
Some time management systems can be so detailed and complex that figuring out how to use them make you want to throw them out. 😉 That’s not helpful and can discourage you from using them at all. A system should be easy for you to use and helpful at measuring your efficiency.
Note: If a system doesn’t work for you, find another one, however don’t give up. And don’t get a planner book that’s too large to comfortably carry with you when you are out of the office. That results in notes tucked in this pocket or that, or worst yet notes that get lost in between other things, and you end up missing important appointments.
Yes, you can get your frantic, over-booked life under control. In fact, you have to do it for your health as well as for your business. Why add unnecessary stress to your workday by trying to remember your schedule instead of planning it on your calendar. You can complete more work in less time if you have a big picture of the tasks and prioritize those tasks each day.
If you want to make good use of your time, you’ve got to know what’s most important and then give it all you’ve got. – Lee Iacocca
No matter how you count it, there are only 24 hours in one day. If you work 8 hours, travel 1 hour, sleep 7 hours, then you have 8 hours remaining to do everything else plus spend time with your family.
You will enjoy more during your personal time if you schedule events in your planner. You will dodge over-scheduling tasks when you schedule your time.
For example, if you have ticket to see your favorite band (maybe Fleetwood Mac), you can call it a an early day and maybe even get a bit to eat before the show.
It would be great if we could twitch our nose like Bewitched to stop time (I try, but still…no luck). The purpose of time management is so that you can accomplish what you need to do and balance each deadline with other work plus those unexpected interruptions.
If you delay a difficult project by claiming that you “work better under pressure,” you are only fooling yourself. What really happens when we work under pressure is that we have a higher tendency for mistakes or forgetting something important.
If you’re not using a planner invest in one or even a spiral bound notebook (it works for me). Look into apps you can use on your smartphone. I started using “Reminders” and it’s working like a charm. Ask around and find out what is working for the people you know who are organized. Try different systems out and find one that works great for you!
Do you have a super tip that helps to keep you on track? You can email me or share your time management tip below in the comments section. Thank you.