How familiar are you with the concept of a business system? Let’s start with the formal definition, a system is a series of steps or a process that operate automatically. A simple example of a system may be automatic bill pay.
For example, you set your mobile phone bill to be paid at the same time every month and the money is automatically charged to a credit card or deducted from your bank account. You don’t have to bothered and you can focus on other things … right?
Once you’ve set up your system, you don’t have to do anything. It happens without you. It makes your life much easier too … yes? You don’t miss any bills. All of your payments are on time and your credit rating stays nice and happy. It also removes stress from your life, and most certainly your mobile company is super pleased that you’ve set up automatic payments. They know they’re going to get their money every single month.
This same concept can, AND should, be applied to your business. By establishing systems for your business, you’re able to achieve extraordinary success. You can essentially set up your business so that the vast majority of processes can run by themselves. It makes you tremendously efficient and productive. It means that your customers experience exceptional customer service and that ultimately you make more profits.
Where Do Business Systems Make Sense?
When evaluating your business and contemplating where you can create systems and make it more streamlined, more efficient, you can look at just about every aspect of your business.
For example, you might explore:
- Lead Generation
- Sales Conversion
- Training contractors
- Shipping and fulfillment
- Accounting and payroll
- Customer Service
Within each of these categories you probably have a number of subcategories.
For example, within lead generation you may have content marketing, email marketing, and advertising. The key is to create systems that work for you and support you to succeed. They don’t have to be complicated. The example of automatic bill pay isn’t a complicated system, but it does lead to tremendous results.
Good systems can be as simple as a checklist that walks you, or an assistant, through a process.
For example, uploading a post to your blog is a three to five step process. Create a checklist to dictate what happens, and then you can quickly outsource it to someone on your team. You have more free time and you know the task is being performed exactly as it should be.
Let’s start creating your business systems…
- Begin by listing all of the tasks you perform each day, week, and month.
- Choose one task on that list and outline the steps.
- Create an SOP or standard operating process.
- Then take a look at that list of steps and explore what can be automated.
How can you make the process as simple as possible? That’s your first system! Work through your list and enjoy the tremendous time saving and money making benefits.
Your success is my business!